How Justice Health and Forensic Mental Health Network Are Using Qlik in COVID-19

Justice Health and Forensic Mental Health Network has developed a Qlik-powered COVID-19 application to aid hospital management in managing staff, patients and stock levels of personal protective equipment (PPE). Updated frequently, and in combination, these three areas provide insight into the current healthcare environment.

The application allows end users to identify stock levels of PPE by location — with this information, management can relocate available stock to staff caring for patients that have fever or respiratory symptoms at other locations. This insight saves time as staff do not have to call a variety of locations to determine stock levels.

Using the application, healthcare managers will also be able to view absenteeism across locations and allocate staff to sites that most need support.

“Having an instant view of essential clinical and human resources information across the agency has been a key part of the Network’s response to COVID-19,” the Network’s Chief Executive Gary Forrest said.

“The Network delivers health care to adults and young people in contact with the NSW forensic mental health and criminal justice systems, in more than 100 custodial, inpatient and community settings.

“As a state-wide service, one of the biggest challenges is having visibility of PPE stock levels across our multiple sites and ensuring it is distributed appropriately.

“Using Qlik, we’ve developed an app that gives us visibility of PPE stock levels across our sites, meaning we can monitor use and reallocate PPE between locations, depending on need. Ultimately, this helps ensure our frontline health workers and patients are protected.

“Having shared visibility of this data is providing reassurance to staff that we have sufficient PPE stocks to keep them safe at work. It’s one less thing they need to contend with as they continue their outstanding job to maintain the health and safety of patients, and their colleagues and families,” Forrest said.

“We’re also using the app to track the number of patients in isolation, number of confirmed COVID-19 patient cases (zero as at 28 April 2020), number of staff on leave by reason (eg, sick, caring for someone, in isolation) and the number of staff on alternative work arrangements (eg, working from home).

“The app saves time on reporting and allows data to be viewed at an organisation-wide level, or by directorate, region and individual location. It’s also informing local and organisation-wide decisions on allocation of staffing and other clinical resources.

“As a result, we can optimise the care and support we provide to patients across NSW, and ensure our healthcare workers are protected while doing their very important job.”

Check out the full and original article on Hospital Health here.

The Evolving Role of Finance in Healthcare

Finance Executives are now playing an increasingly crucial role in organisations and Healthcare is no exception. Not only are their responsibilities & mandate growing, but they also need to step up their involvement at a strategic level to help deliver better care at a lower cost.

This increased leadership role requires skills that exceed the scope of Finance: Good understanding of clinical challenges, people management, technology acumen, communication decision making, data-driven…

The key priorities of Finance in Healthcare are changing as the industry is moving towards value-based care, process automation and financial efficiency.

Driving Cost Management Initiatives

CFOs are under increasing pressure to drive cost improvement measures and keep operating margins at the right level. Taking well-informed decisions requires comprehensive, granular and real-time information to ensure full efficiency and build the credibility of Finance as a strategic advisor.

Finance must take the lead and provide efficient processes, tools and resources to help:

  • Prevent risks & costs before they occur or get out of control
  • Advise and provide recommendations with the #1 outcome in mind: Patient Care
  • Monitor the efficiency of cost reduction measures

From a technology perspective, the CFO needs to work hand in hand with the CIO to re-examine the IT ecosystem, automate simple & repetitive tasks with Robotic Automation and AI tools, and assess the cost-effectiveness of maintaining separate systems, consolidating them or creating a hybrid infrastructure.

Supporting Clinical performance & Quality of Care

The Finance department is the cornerstone of a Health organisations’ performance not only ensuring financial sustainability but also in supporting clinical excellence and helping improve the quality of care.

How? By tracking and forecasting more efficient key metrics from Financial indicators to clinical KPIs such as: Hospital Acquired Complications, Relative Stay Index, Average Length of Stay, Readmission rate, Average Diagnosis coded (Acuity), Long Stay proportion, Operating Expenses, Labour Costs, Activity-based Funding…

Being at the heart of the organisation, Finance is in a unique position to better link clinical & costing data and drive process improvements.

Keeping an eye on the Revenue Cycle

Finance Executives are on the frontline to speed up the revenue cycle and provide visibility over the complete cycle of care. They need to build a 360° and accurate, real-time view of the patient journey, connecting to all data (Financial, clinical, external…) to help drive better performance.

Making sure the patient experience is outstanding from admission to discharge also means providing transparent costing information, seamless payment, feedback collection through Patient Reported Measures…

Implementing Better Performance Management Processes

Collaboration, workflows and Budgeting/Forecasting processes usually offer much room for improvement in Healthcare and cause inefficiency, poorly informed governance and transparency challenges.

Developing more integrated and streamlined processes across financial planning and strategic capital allocation must be one of Finance’s top priorities, as well as leveraging rolling forecasts to foster consistent financial performance and responsiveness.

However, just implementing a system is not sufficient if the underlying process is not addressed too. Combining People, Structures and Technology is key to improving collaboration and performance across the organisation and can generate significant returns.

Communicating effectively

Finance now requires more than ever, great communication skills and tools. The days of quarterly presentations over outdated endless spreadsheets is over, and CFOs are now accountable to provide timely, accurate and clear information to the business, allowing fast and well-informed decisions.

All stakeholders need a good understanding of the relationship between critical financial, quality, patient flow and workforce data points. Everyone from the executive team to the care team and even the patients themselves need easy access to the insights to facilitate better health for patients and a better bottom line for the organisation.

This is now made possible by self-service Business Intelligence and Corporate Performance Management platforms, which allow the automation of Dashboard & Board Packs as well as ad-hoc, intuitive and self-service reports and queries.

Collecting insights and providing access to the right information at the right time is a responsibility now shared by both IT and Finance and a key requirement for a well-functioning Healthcare organisation.

Written by Olivier Bastard – Account Executive at AtoBI
Get in touch with Olivier

Patient Experience(PX) is the Strategic Difference in Healthcare Today – are you ready?

In the era of customer centric service, Healthcare organisations must be patient centric. Patient Experience (PX) is now the defining strategic differentiator in Healthcare.

Our world is now heavily focused on convenience and time. This has laid the groundwork for rising customer expectations when it comes to healthcare. The days of patients making appointments that result in weeks of waiting and long waits once they get to their appointment is behind us. To become Patient Centric, Healthcare organisations must first start by defining their PX vision, which must be aligned with the company’s overall strategic goals and objectives. Next, they need to understand who their customers are, which is where a value based care program and a PX measurement framework come into play.

AtoBI are leaders in providing solutions for the Healthcare Industry in Australia. Below are the key questions that Healthcare organisations need to ask themselves to ensure that they are ready to provide a great Patient Experience. These questions will act as a guide to assess your readiness to be Patient Centric.

  • Are you using quantitative and qualitative methods when researching PX?
  • How are you sharing your findings?
  • Do you have a PX vision?
  • Are you defining and refining experiences based on your vision and research-based understanding of patients?
  • Are you providing employees with resources that help them deliver excellent experiences?
  • Are you tracking and analysing the quality of experiences?
  • How are you linking metrics to your organisation’s overall metrics?
  • How are you communicating with internal stakeholders?
  • How do you measure the quality of clinical outcome?
  • How are you creating a system of shared values and behaviors that focus employees on delivering great experiences?

Overwhelmed by these questions? Did you discover that these questions were a challenge for your organisation to answer?

PX vision starts from the top but must be embraced and championed by the entire organisation. This requires a significant culture shift, which will establish a firm foundation for your organisation’s efforts toward a great patient experience. AtoBI as leaders in Healthcare Solutions can help you through this process from the very beginning to implementation. Contact AtoBI today to start your Patient Experience journey